Coaching & Training - Agile PMO Setup

Events Management

• Sorting, Grouping, Prioritizing, and Selecting Work for IT projects
• Planning for a fundamental shift from projects centric delivery to work-packages
• Selection and Prioritization of Work

Work Intake

• Sorting, Grouping, Prioritizing, and Selecting Work for IT projects
• Planning for a fundamental shift from projects centric delivery to work-packages
• Selection and Prioritization of Work

Integrated Project Management

• Integrated Scheduling
• Integrated Planning
• Resourcing forecasting, loading & Leveling 
• Establish central resources management system
• Effective Communication Planning
• Integrated Events Management
• Root Cause Analysis (RCA)
• Value Driven Prioritization 

1. Enhanced Efficiency and Value: Minimize waste and maximize value in their project management processes. The coaching program provides guidance on establishing efficient processes, integrated project management, effective communication planning, and value-driven prioritization, resulting in improved project outcomes and increased business value.
2. Streamlined Work Intake and Selection: This time-box  focuses on sorting, grouping, prioritizing, and selecting work for projects. This enables organizations to shift from project-centric delivery to work-package-oriented approaches, ensuring that the most important and valuable work is prioritized and selected for execution. This streamlines the work intake process and ensures alignment with business objectives.
3. Comprehensive Coaching and Support: The program offers 80 hours of coaching support, providing participants with guidance and mentorship throughout the Agile PMO establishment process. This ensures that they have access to expert advice and assistance as they navigate the challenges and complexities of implementing Agile PMO frameworks.

Function I: Process Definition

• Identification of APMO Processes, KPIs and Metrics
• Process Modeling
  • Adaptive Process Modeling
  • Traditional Process Modeling
• Develop process controls as natural outputs of the process
• Define metrics that support and drive dynamic transformation

Function II: Decision Modeling

• Implementing a Scientific Approach to Decisions
• Governing Key Decisions
• Implementing Value Driven Decision 

Function III: Value Streams Definition and Organization around Value Streams

• Organize as adaptive networks of  teams
• Define flexible value streams
• Cost Management, budgeting and funding work packages

Function IV: Adaptive Planning

• Planning work packages
• Sense and respond to business conditions
• Apply adaptive planning at multiple levels
• Conduct strategy planning
• Conduct portfolio planning
• Conduct product and release planning
• Conduct Sprint/iteration and daily planning where applicable

Function V: Tracking and Monitoring Flow

• Understand visual management systems
• Track and monitor program flow with visual management systems
• Measure and improve flow
• Drive continuous learning and adaptation 

Function VI: Train the Trainers

• Acquiring and retaining the knowledge
• Expand Agile PMO to the Next Level

1. Implementing Transparent Metrics and Visual Management system will help

• See the big picture. Visual management can help teams to see the entire project or product backlog, as well as the progress that is being made. This can help to ensure that everyone is on the same page and that work is being prioritized effectively.
• Identify and resolve problems early. Visual management can help teams to identify and resolve problems early, as they can see where work is getting stuck or where there are potential risks. This can help to prevent problems from becoming major issues.
• Improve communication and collaboration. Visual management can help to improve communication and collaboration within teams, as everyone can see the same information and work together to solve problems. This can lead to a more efficient and effective development process.

2. Improved Decision-Making

• Implementing a scientific approach to decisions and establishing governance processes for key decisions enables informed and data-driven decision-making. This reduces subjective decision-making biases and improves the overall quality of decisions, leading to better project outcomes.

3. Agility, Adaptability, Enhanced Value Delivery and Transparency

• Organizing around value streams and adopting adaptive planning approaches allow for a focus on delivering value to the organization and its stakeholders. Value stream-oriented project management ensures alignment with strategic objectives, maximizes value creation, and minimizes waste.
• The PMO's emphasis on adaptive planning, tracking, and monitoring flow enables organizations to respond quickly to changing business conditions and project requirements. This agility enhances the organization's ability to adapt to market dynamics, customer needs, and emerging opportunities.
• Visual management systems and tracking mechanisms provide real-time visibility into project progress, bottlenecks, and resource allocation. This increased transparency enables better monitoring, control, and timely intervention, resulting in improved project performance.

4. Continuous Improvement

• By driving a culture of continuous learning and adaptation, the PMO fosters a mindset of improvement. Through metrics analysis, process improvement initiatives, and the use of feedback loops, the PMO helps identify areas for enhancement and facilitates ongoing optimization of project management practices.

5. Knowledge Transfer and Capability Building

• The train-the-trainers function ensures the acquisition and retention of project management knowledge within the organization. By providing training programs and certifications, the PMO enables skill development and promotes the growth and maturity of the Agile PMO.

6. Efficiency and Cost Management

• With standardized processes, improved decision-making, and efficient planning, the PMO helps optimize resource allocation, reduce project delays, and control costs. This results in improved project efficiency and cost management.

7. Stakeholder Satisfaction

• By aligning projects with strategic objectives, delivering value, and maintaining consistent project management practices, the PMO contributes to increased stakeholder satisfaction. This can lead to stronger relationships with customers, improved brand reputation, and increased business opportunities.